About Us

Position Overview:
Broadway at The National is seeking a BVD Awards Administrator that will play a crucial role in overseeing the successful execution of the BVD Awards program, a regional initiative feeding into the National High School Musical Theatre Awards (also known as the Jimmy Awards). This position is responsible for a range of administrative tasks, including managing schedules, coordinating with schools, recruiting and training judges, overseeing the awards ceremony, and facilitating communication among related parties.

Position Title: BVD Awards Administrator
Job Type: Part-Time
Schedule: Flexible, 15-30 hours per week. Monthly hours may vary based on the program’s needs.
Reports to: Operations Manager
Compensation: $22-24 per hour

Key Responsibilities:

• Develop and maintain a comprehensive schedule for the awards season, including musical and individual performance adjudications, ceremonies, and information sessions.
• Manage the opening of application processes, update relevant website content, and monitor responses to interest forms.
• Serve as the primary point of contact for participating schools, ensuring timely dissemination of critical information and updates.
• Coordinate the recruitment of volunteer judges and organize training sessions to ensure proper understanding of the adjudication process.
• Consolidate and maintain school and performance data in organized, easily accessible Excel spreadsheets.
• Tabulate scores from adjudications.
• Coordinate logistics for the awards ceremony, including scheduling rehearsals, technical runs, and the live event.
• Oversee the ordering of awards, preparation of ceremony scripts, press releases, and the collection of materials from all Jimmy Awards semi-finalist nominees.
• Assign judges to specific performances, ensuring proper distribution of tasks.
• Process payments and submit required fees to the Jimmy Awards.
• Develop and execute marketing initiatives in tandem with the marketing department to promote both regional BVD Awards programming and the Jimmy Awards, enhancing visibility and participation.
• Develop sponsorships and relations with potential sponsors, keeping the BVD awards program fiscally responsible.
• Organize travel arrangements for BVD Award winners, including train tickets and other necessary accommodation for the Jimmy Awards.
• Serve as a potential Jimmy Awards Chaperone.
• Maintain ongoing communication with schools and provide valuable feedback on performances and adjudications.
• Additional Responsibilities as needed.

Qualifications:

• High school diploma required; a bachelor’s degree in theater, stage management, or a related field is preferred.
• Experience working with students, parents, and educators in a performance or educational setting.
• Prior experience in stage management, production management, or a related role is highly desirable.
• Exceptional organizational and time management skills, with the ability to manage multiple tasks effectively.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Drive).
• Excellent written and verbal communication skills.
• Competence in digital media tools for communication, marketing, and documentation.
• Ability to work independently and with minimal supervision.

Additional Information:
This position offers a flexible work schedule, with a mix of in-person and remote responsibilities. Hours depend on a month-to-month basis with the bulk of work being done between the months of April – June. The ideal candidate will be self-motivated, detail-oriented, and passionate about supporting the next generation of musical theater talent.

Due to the nature of this position, interested candidates may be subject to a background check.

Broadway at The National is committed to a workplace where everyone is free from bias,

prejudice, discrimination, and harassment. We strive to foster a welcoming work

environment where everyone belongs and is valued for their unique contributions.

We are an equal opportunity employer and welcome all to apply.

To Apply:

Interested candidates should submit resume, three references, and cover letter via email to careers@broadwayatthenational.com or mail to theatre address below. No phone calls, please.